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Software Cost Review

Software Cost Review

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Most businesses pay for software they barely use, tools that overlap, and plans sized for a company twice as big. I go through every subscription, show you what each one really costs per year, and find what AI can replace outright. This one usually pays for itself in the first month.

What is an IT cost review for your business?

An IT cost review is a close look at what you spend on software and tools, and whether each one still earns its place. This page covers the software side, which is where most of the waste hides.

It is a focused audit of your spending. I go through your statements, sorts every subscription into keep, downgrade, or cancel, and checks where AI can do the same job for less. You end up with a clear written picture of your yearly cost and a short list of decisions. If you suspect your current setup costs more than it should, this is how you find out.

Why You Can Trust Us

10,000+ hours using AI
Built and runs eezyRank
Founder of Fisheez
30+ years starting and running businesses
Patents and trademarks held

We go through your statements and list every subscription: what it does, who uses it, what it costs per month and per year. The list always surprises people. Tools nobody opened in six months, two apps doing the same job, plans with 10 seats for a team of 3.

Then I show you what to cancel, what to downgrade, and where one AI tool replaces three subscriptions. You get the numbers in writing, so the decision takes ten minutes.

Customer reviews

★5.0 · 4 reviews
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★★★★★
Working with Scott has been amazing! His ability to ingest information, understand it, and then help you understand it is second to none. His work ethic is unlike any I've seen. Scott's forward-thinking mindset is incredibly refreshing and helpful. If you want your website to be found more easily, do yourself a favor and talk to Scott and his team. But don't stop there. Scott has a wealth of knowledge that can help you in so many ways.
Eric Lefebvre, Gateway Distribution· Google
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★★★★★
Scott went above and beyond anything we ever could’ve expected. He didn’t just teach our team to use Claude. He opened our eyes to a whole new way of working. He pulled our entire business together, rebuilt our sales process from the ground up, helped us get payroll organized, and got us ready to launch our new sales team. The real difference for us has been Scott. We are going to keep working with him long-term.
T.J. Reagan, Elite Surgical Technologies· Google
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★★★★★
Highly recommend Scott and team! They are experts in building business presence in today's online world.
Andy Cirino, Highland Roofing· Google
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★★★★★
Scott and team just finished a deep dive on our website and it was eye-opening. They found and implemented several key fixes, and actually explained them so we could understand. We've already hired them for another project.
Scott Ruprecht, Giveback XP· Google

Common questions

What is a software auditSubscriptions renew quietly. Seats sit unused. You suspect you are paying for tools nobody opens but you have never actually checked.A software audit lists every subscription, what it costs, who uses it, and what overlaps. Most small businesses find 20 to 30 percent of their software spend does nothing.
Am I paying for software nobody usesEvery month the card gets charged for tools someone signed up for years ago. Nobody remembers why. Nobody wants to be the one to cancel.Pull 12 months of statements and match every software charge to a person who opened it last month. No owner, no renewal. It is usually a four-figure annual save for an afternoon of work.
Can AI replace some of my softwareYou pay for a scheduler, a writer, a designer tool, and a reporting tool. AI supposedly does all of that now. You do not know what is safely replaceable.Some tools AI replaces outright, some it makes cheaper tiers workable, some you should keep. The test is whether the tool holds your data hostage. A cost review maps which is which for your stack.
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What I've built

Giveback XP
Giveback XP
Fundraising platform. Deep dive audit with the fixes found, implemented, and explained.
Central Insulation
Central Insulation
Family insulation company. Full site build and SEO, traffic up every month since launch.
Gateway Distribution
Gateway Distribution
Logistics company in Cincinnati. SEO site on eezyRank pulling 2,700+ organic visits a month.
Fisheez
Fisheez
Marketplace platform I founded. Classifieds to connect, payments that protect. Launching soon.
eezyRank
eezyRank
AI SEO platform I built and run. Hundreds of pages per client, written and published automatically.

Frequently asked questions

What's included in a Software Cost Review?We conduct a deep dive audit of your software systems to identify costs, inefficiencies, and opportunities for optimization. The review examines your current tools, subscriptions, and processes to help you understand where your software budget is going.
Do you offer custom builds or automation as part of the review?A Software Cost Review is an audit and analysis service. If the review uncovers needs, we can discuss custom builds, automation, or AI agent systems as follow-up services, but those are separate engagements.
Who should get a Software Cost Review?Any business concerned about software spending, tool sprawl, or whether their current systems are delivering value. A review helps you see exactly what you're paying for and where you can cut waste or improve efficiency.
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FocusDude
Scott Gerke, the Focus Dude.

Software Cost Review by industry

The specific situations we handle in each industry.

Franchises & Multi-Location
E-commerce & Amazon Sellers
Shopify Stores
WordPress Sites
Local Service Businesses
B2B & Wholesale
Startups & Solo Founders
Nonprofits
Healthcare
Construction & Trades
Logistics & Transportation
Manufacturing
Restaurants & Food
Retail
Real Estate
Professional Services
Finance & Insurance
Fitness & Wellness
Automotive
Home Services